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Scouting Locations For Photo Tours

Jul 21, 2025 | By: Blain Harasymiw Photography

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I started this newsletter to share insights from my recent Yamagata, Japan, scouting trip and, more importantly, to give you a behind-the-scenes look at how I select locations and plan immersive photo tour workshops. Knowing why and how I scout is key to understanding the distinctive value of my tours. I'll detail my recent findings in Yamagata later in the newsletter.

Paradise summer in Yamagata, Japan. I took this shot from my accommodations while scouting for future photo workshops.

ONWARD
My Hokkaido Photography Tours, the "Essence of Autumn Photo Tour" and "Cherry Blossom Photo Tour," are often booked two years in advance, including my private photo tours. This is thanks to the authentic, Japanese locations I led my clients to, ensuring truly once-in-a-lifetime, breathtaking shots. And  the word gets around that I don’t cut corners on accommodations, food, or transporttion; my clients receive only the best Japan has to offer, ranging from 3- to 6-star lodgings, which are not based on Google stars, but on traditional hotel ratings, plus our transportation is busienss class, and the foods are top tier, my workhsops are fully inclusive from the time I pick up clietns to the time I drop them off. The only items not included in the price are the obvious expenses, such as health insurance, travel insurance, and flights to and from Japan. However, domestic flights are included in the price, and we seldom fly coach. 
While leading wildlife landscape photo workshop tours, I incorporate authentic culture by introducing my Ainu friends in Hokkaido, as well as unique local power spots throughout Japan, such as Buddhist sanctuaries, Shinto shrine complexes, mystical forests, and places shrouded in deep mystery along ancient pilgrimage routes. The wildlife that my clients mostly want to spot and photograph includes snow monkeys, Steller’s sea eagles, Red-crowned cranes, Shima Enaga, Ezo Red foxes, White-tailed eagles, Whooper swans, Ezo Sika deer, woodpeckers, the Eurasian sparrow, and I also, introduce over dozens or more other species; on some trips we spot and photograph two dozen or more species.
 
SCOUTING 
One of the key elements of being a professional explorer and photography workshop leader is conducting pre-participant trips, which involve in-depth scouting of locations, including accommodations and food. And I just returned with my group support team from scouting a few locations in Yamagata, Japan. The main location I wanted to scout was an oceanfront hotel with a gorgeous beach and sea stacks view right from the rooms, as well as the sunset from our dining room table. In truth, I had driven past this hotel over a hundred times, and I knew I had to try it, as I had a good idea of the photography it would produce. The photography speaks for itself, but before I have my booking agent book accommodations and arrange for clients to stay, I need to test them. In my workshops, it’s not only about photography, but also about the lodging experience, decor, manners, and authentic Japanese culture. This hotel was okay, but not excellent. My team and I enjoyed the food; it was very traditional, ocean-side cuisine for the Yamagata region, and distinctly Japanese. And from my years of leading photo workshops in Japan, I have found that over 80% of my clients cannot fully enjoy a 15- to 20-course traditional seafair Japanese cuisine, as every dish is locally sourced from the Ocean and the region, which I think is a good thing. But the taste can be overwhelmingly fishy. But most of my team and I enjoyed the food; however, even some people from other parts of Japan could not fully appreciate it. Therefore, I will not be adding these lodgings to my 2025 workshops; however, I am hopeful that I can discuss this with management and arrange a special menu for my client. Hopefully, in 2026, we will be able to stay here overnight. Also, the Onsen (hot springs) was way too hot. I watched Japanese men get in, and they spent only a minute or two in the Onsen, then got out, showered, and left. I have visited some of the hottest onsens in Japan, with water temperatures around 50℃ (122℉), which is incredibly hot, and I cannot fully appreciate them. The trick here is to sit by the onsen and splash hot water on yourself with a bowl provided by the onsen for rinsing yourself and washing your wash towel. I spent about ten minutes dousing myself with hot water, then I got into the bath for 2-3 minutes, then got out and took a cool shower. I repeated the process for about an hour, for the next few days. When we checked out, I mentioned to the manager that the Onsen was too hot, and they apologized, telling me to report it to them next time, and they would adjust the temperature accordingly. “Hmmm, I thought, why not check for all customers?” But to be polite, I agreed, bowed, and we departed the lodgings.  However, this year or next year, I will stay once more. However, don’t worry; the region is blessed with many spots that are a photographer's dream. Our usual lodgings are about twenty minutes away and they are 4-5 star luxury hotels, offering delicious Japanese cuisine and a balanced 12-15 course dinner. 

A sunset visible from our dining room table. Of course, I opened the window for this shot. Summer along the Sea of Japan is truly exotic and magical in Asia.

MORE ON SCOUTING
Often, I hear other photography companies or aspiring photographers on social media stating that they have just returned from a week or two of scouting a region and are ready to bring clients in the following year. I am absolutely shocked and feel a pit in my stomach. I put them in a little booklet of photographers never to work with, as I can tell they are a loose cannon and don’t think carefully about the safety or comfort of clients. I need at least three to five years to scout a region before I am comfortable leading a group or a private photo workshop in a new region. 
My scouting style is in-depth; I scout a new region in all four seasons, allowing me to anticipate what each season's weather and conditions will bring. This will give me and my team insight into harsh weather in the region, which may not normally occur in Winter, Spring, or Autumn, but does in another season. If we encounter unforeseen weather fronts, we will know which roads are safe, along with suitable lodging or alternative lodgings. Additionally, we will be familiar with the back roads and have a backup plan for our photography locations. Knowing the best photogenic locations is one thing, but knowing the best times of year and day is another. And I know with a high degree of certainty what the lighting will be like at spots I lead clients to for photo opportunities, and my success rate is over 85 percent, ensuring we capture those shots that some refer to as a 'shutter chance', and these moments with me are not by chance, they are due to years of scouting and knowing the locations for landscapes photograpohy and wildlife behaviour for spotting and photographig. This may sound arrogant, but I've dedicated over four months a year to scouting, plus scouting one region for 3-5 years; I get to know that region, and that's why Blain Harasymiw Photography is almost always sold out. And my client's return is very good. 

View from the beach just before heading for dinner. Life on the Sea of Japan is truly magical, and one of the best aspects is the minimal tourist pollution.

Advice when Choosing a Photography Workshop
For your next photography workshop, travel with a local who truly knows the region. One last thing: I never spend day one in a hotel after clients arrive. That’s a huge waste of time. Some workshop leaders do it—perhaps they enjoy discussing their own accomplishments or accolades. Or perhaps they want to overcome jet lag on their client's dime. Either way, I see it as a waste of time.
I always advise clients to arrive a day or two early and book into a hotel to rest. On day one, at our meet and greet, we hit the road fresh.
When I conduct my Bhutan workshops, which I plan to resume next year or the year after, I have clients arrive three days early. They pay for only their hotel and food, as I do. Then, on day four, we begin day one of our photo workshop. Everyone is ready and well-rested. I don’t think it’s fair to charge clients for my lodgings while I recover from jet lag. To me, this is common sense. 
 
Now I’m back at my traditional Japanese Kominka beach house in Niigata and planning my next scouting trip. This one will be longer, taking us to Yamagata, Akita, and Aomori. We may also visit Iwate, Sendai, Fukushima, and then return to Niigata. I'm looking forward to this photography adventure and meeting new friends. 
Essence of Autumn 2027 Three Spots open BOOK NOW!
Hokaido & Snow Monkeys 2027 Five Spots Open BOOK NOW!
kkaido Only 2027 Four Spots Open BOOK NOW!
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